Assistant Property Manager

Date:  Nov 24, 2022
Property:  SC GATEWAY (2145)

Santa Clara, CA, 95054

Division:  Retail (Retail)
Req ID:  40731

Position Summary:

With the operational management of a portfolio of over one million square feet of neighborhood and community shopping centers and the leadership of the portfolio team.  Assists with all aspects of the strategic, financial and operational management of the properties.

Job Duties:

1. Assists in the maintenance and operations of all properties, including the following:

  • Performs regular physical inspections of properties and addresses all maintenance and operational issues to maintain Irvine Company standards.
  • Ensures a safe and pleasant shopping environment and preservation of the center’s physical assets, including compliance with all applicable laws, regulations, property and life safety requirements.
  • In coordination with the Operations Manager and Landscape Manager, assists with the management of third party vendors to ensure compliance with contract agreements and property standards.
  • Coordinates projects with Operations Manager, Landscape Manager, Development and Tenant Coordination teams.


2. Assists in the financial administration of the property, including the following:

  • Creation of budgets, business plans and other reports.
  • Review of monthly financial and sales reports.
  • Support of leasing and other revenue generating activities.
  • Control of expenses.
  • Managing accounts payable and accounts receivable.


3. Establishes and maintains positive relationships with retailers

  • Responds to retailer questions, concerns and requests.
  • Assists in ensuring that retailers are in compliance with lease requirements.
  • Monitors merchant and property performance through frequent communication with retailers, including in-person meetings.


4. Partners with and supports all other disciplines including Leasing, Marketing, Construction Services, Development, Accounting, Finance and IT.


5. Assists Senior Director, Property Management, Marketing, Sponsorship and other disciplines in the execution of marketing and merchant events, on-site advertising and other common area events and programs.


6. At the direction of Senior Director, Property Management, develops and maintains positive relationships
with local businesses, governmental agencies and community organizations.

Minimum Qualifications / Other Expectations:


  • Bachelor’s degree from an accredited college or university.



  • Previous experience with commercial real estate or shopping centers.
  • 2-4 years experience in shopping center or commercial real estate management, or comparable experience.


Knowledge, Skills and Abilities:

  • Demonstrate initiative, personal awareness, professionalism, positive attitude, and integrity; exercise high quality customer service and leadership in all areas of performance.

  • Project a professional image and demeanor.

  • Understand, apply and comply with all company policies and procedures.

  • Provide day-to-day oversight to assigned vendors and shared administrative support for adherence to policies,
    procedures and budgetary guidelines; may oversee others as assigned (e.g., maintenance technician).

  • Ensure performance is in line with company standards. Monitor performance and assists in training/coaching as needed.

  • Develop and provide solutions for a variety of problems based on established precedents and policies.

  • Proven leadership ability

  • Strong verbal, written, and interpersonal communication skills, with ability to communicate effectively with
    all internal and external stakeholders.

  • Ability to handle multiple tasks simultaneously in a fast-paced environment.

  • Proficiency in Microsoft Office including Word, Excel, Outlook and PowerPoint software to meet reporting, correspondence and budgeting requirements.


Licenses and Certificates:

  • Valid California driver's license, valid vehicle insurance, and reliable vehicle.

About Us:
Irvine Company Retail Properties (a division of Irvine Company) has created some of America’s most popular retail centers. Each of our 40 retail centers - including Fashion Island in Newport Beach, Irvine Spectrum Center and The Market Place, as well as neighborhood shopping centers like Woodbury Town Center in Irvine - is meticulously planned and ideally located to support the community it serves.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: San Jose
Nearest Secondary Market: Palo Alto

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