HR Administrator

Date:  Jan 4, 2022
Property:  RPH (0023)

Newport Coast, CA, 92657

Division:  Resort at Pelican Hill (RPH)
Req ID:  39092

Position Summary:

The Pelican Hill HR Administrator will serve as a concierge to assist our employees with questions ranging from policies to benefits, training and more.  Provides administrative support to both the HR department and the business to assist in HR related matters and ensure positive employee transactions. This position provides support to the HR function as needed (e.g., correspondence generation, record keeping, file maintenance). 


This is an onsite position located in the HR Office at the Resort at Pelican Hill.


Job Duties:

  • New Hire Processing - onboarding, I-9 documentation, paperwork appointments
  • Answer HR phone line regarding Employee/Manager Questions - policies, procedures, laws
  • Management of Leave of Absence cases
  • Internal Requisition Transfers  - Mgr. communication, MVR, ErgoScience 
  • Terminations - term packets, checks, time cards, wait time penalties
  • Motor Vehicle Record Review - review hits, communication with managers/HRBPs
  • Partnering with other departments such as L&OD, Talent Acquisition, Payroll, etc.
  • Systems Testing
  • Maintain employee files and record management
  • Heavy data entry in HR systems
  • Ad hoc reports and administrative projects as needed
  • Other duties as assigned

Minimum Qualifications / Other Expectations:

  • Bachelor's Degree preferred
  • 2+ years of HR Administrator/Coordinator experience 
  • Microsoft Excel and Google suite experience required
  • Preferred HR Software experience (Success Factors, SAP, Kronos)
  • Strong problem solving, customer service and relationship management skills
  • Excellent verbal and written communication skills
  • Bilingual English/Spanish preferred

About Us:
The Resort at Pelican Hill (a part of Irvine Company’s Coastal Collection) is one of the world’s finest Five-Star, Five-Diamond destinations offering unparalleled service and luxury.

Perched upon 504 acres of unrivaled coastal beauty, The Resort at Pelican Hill is a world unto itself with seven exceptional dining options, 36 holes of world-class golf and the #1 Spa in California.

Our employee community is comprised of hard-working, dedicated hospitality professionals who create memorable experiences that stay with guests long after they’ve left. It’s an environment populated with talented, passionate and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Job Segment: Administrative Assistant, Relationship Manager, HR, Data Entry, Recruiting, Administrative, Customer Service, Human Resources