Senior Administrative Assistant ($34.52 - $42.60)
Newport Beach, CA, 92660
Position Summary:
The Senior Administrative Assistant is an integral part of the Corporate Affairs team. This position provides support to five senior executives for administrative needs, document management, budget and vendor management, community outreach coordination and communications needs. The ideal candidate is highly detailed, adaptable and a talented communicator and relationship builder.
Key Responsibilities:
- Manage complex calendars, meeting coordination, and travel logistics for the communications and public affairs executive team
- Handle day-to-day office operations, including IT requests, supply procurement, expense reporting, and onboarding new staff members
- Oversee the drafting, formatting, and proofing of critical materials such as media articles, reports, and high-level presentations
- Manage the end-to-end accounts payable process, including vendor relations, contract tracking, and invoice processing within the department budget
- Support public affairs initiatives by managing stakeholder contact lists, organizing community events, and maintaining a corporate photography database
Preferred Education:
- Bachelor’s Degree (or equivalent experience)
Preferred Years of Relevant Work Experience:
- 2 - 5 years
Additional Requirements:
- Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, Powerpoint) and Adobe
Compensation:
Base Pay Range: $34.52 - $42.60
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
About Us:
Irvine Company is a privately held real estate investment company and master-planner committed to creating and sustaining communities that thrive for generations.
Irvine Company is respected for its master planning and environmental stewardship of the Irvine Ranch in Orange County, including diversified operations throughout coastal California. Irvine Company brings to life neighborhoods and sustainable communities with a full range of housing, jobs, retail centers, schools, parks and open space.
We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.
Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.
Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles
Job Segment:
Real Estate, Secretary, Administrative Assistant, Sales, Administrative