Records Management Technician

Date: 
Property:  550 NEWPORT CTR (0003)
Location: 

Newport Beach, CA, 92660

Division:  Legal-Risk Mgmt (Legal_Risk)
Req ID:  31348

Position Summary:

The Records Management Technician is a 6-month temporary position. The records technician will become a key member of the Records and Information Management (RIM) department and assist in the advancement of RIM initiatives. The position will provide support for ongoing projects that include applying records management principles to unstructured data repositories, reviewing and analyzing physical records, and updating metadata in a records management database.

Job Duties:
  • Provide support for RIM projects by creating, updating and analyzing project information and reporting documentation.
  • Review, analyze and update information on company records according to retention guidelines and standardized descriptions.
  • Support RIM team with daily operations in providing customer service by answering questions, processing requests and generating reports.
  • Assist in the searching and scanning of information in support of litigation.
  • Conduct database queries and research for team projects.
  • Provide oral and written communication to colleagues and clients.
  • Understand the value and operations of records and information management in a professional organization.
  • Learn how information flows through an organization, how it is created, maintained and preserved.
  • Develop practical solutions to real life business records management challenges.
  • Opportunity to attend local lectures/events.
Minimum Qualifications / Other Expectations:
  • Exhibit and maintain a high degree of professionalism, integrity and confidentiality
  • Attention to detail, accurate data entry and proofreading are required
  • Skilled in Excel and/or Google Sheets
  • Ability to organize and prioritize multiple tasks
  • Excellent people skills with strong verbal and written communication skills
  • Ability to work well in both a team environment and independently with minimal supervision
  • College degree preferred; High school diploma or GED required
  • Experience with Google and Microsoft Office Suite applications
  • Familiarity with Accutrac or other records management database preferred


About Us:
Irvine Company is a privately held real estate investment company and master-planner committed to creating and sustaining communities that thrive for generations.

Irvine Company is respected for its master planning and environmental stewardship of the Irvine Ranch in Orange County, including diversified operations throughout coastal California. Irvine Company brings to life neighborhoods and sustainable communities with a full range of housing, jobs, retail centers, schools, parks and open space.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.


Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

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