Sr. Administrative Assistant ($32.98 - $43.03)

Position Summary:

The Senior Administrative Assistant will perform a range of administrative and contract management functions to support the Sr. Vice President of Marketing.  This role will also support the overall department with group calendaring, team meetings and assigned calendars, contract and vendor set up and processing needs, and department training, events and engagement.

Job Duties:

• Sr. Executive Administration - Support scheduling and coordination of meetings; preparation, coordination and proofing of meeting materials; and management of various trackers. 
• Department Administration - Support range of needs including: scheduling of group meetings requiring coordination; meeting set up including related technology and refreshments/meals; and note taking, as needed.  Additional responsibilities include: document management and proofing needs, expense reports, travel arrangements, office supplies, and new hire set ups,
• Contract & Vendors - Facilitate set up, systems upload, processing, QA, routing and tracking of contracts, check requests, change orders, and invoices; complete set up of vendors and POs; and serve as liaison for COUPA system.
• Department Training, Events & Engagement - Provide support for department training and engagement related events; prepare budgets and logistics; and coordinate with vendors and other departments for events.
• Other Duties - Additional administration duties may be assigned, as needed.

Minimum Qualifications / Other Expectations:

Education & Experience:

• Bachelor’s degree preferred
• 5-10 years experience in administrative support
• 3+ years in contracts, vendor and invoice processing activities
• Proficiency in Google products (including Sheets, Calendar, Notetaking)
• Continuing education a plus

Other:

• Attention to detail on all items
• Attention to confidentiality of documents, correspondence and activities  
• Highly organized and ability to manage multiple tasks 
• Demonstrate initiative, personal awareness, respectful behavior and integrity
• Occasional travel required
• Regular, consistent and timely attendance is required (non-exempt)
• Recurring motor vehicle use outside of work commute for more than 2 times per week is not applicable 

Nature & Extent of Supervision Provided to Job

• Work is supervised based on achievement of tasks, goals and assigned projects and priorities.  
• Work is reviewed for attention to detail, confidentiality of matters, good use of judgment as well as quality and efficiency.