Senior Coordinator / Administrative Assistant ($38.03 - $46.35)

Position Summary:

The Senior Coordinator is a pivotal role that serves as a key operational partner, directly contributing to the success of the team. Reporting to the Vice President, Marketing, this position requires a highly dynamic individual with strong project management skills who can seamlessly pivot between detailed executive support, hands-on project coordination, and managing the team's operational budget and contracts.

Key Responsibilities:

• Coordinate all meeting logistics, including developing agendas, preparing materials, taking minutes, and tracking action items for team meetings and off-sites
• Manage all general administrative duties, such as office logistics, supplies, equipment, and mail, to ensure a productive environment
• Track project milestones, manage cross-functional dependencies, and prepare status reports to ensure timely project delivery
• Oversee the team's operating budget, handle purchase orders, process invoices, manage expenses, and prepare financial reports
• Identify and implement improvements to increase team efficiency, standardize documentation, and manage information flow
• Effectively collaborate with cross-functional teams for alignment and manage relationships, contracts, and procurement with external vendors
   

Additional Skills:

• Demonstrated strength in project management with a proven track record of managing project timelines organizing workflows and driving initiatives to completion
• Expert-level proficiency in Google Suite (Docs, Slides, Drive, etc.)

Preferred Education:

• Bachelor's degree and/or equivalent experience

Preferred Experience:

• 3+ years of progressive experience as an Administrative Assistant, Executive Assistant, or Coordinator role with demonstrated responsibility for budget and project support

Additional Requirements:

Minimum Qualifications / Other Expectations: