Sales Coordinator ($23.00)

Date:  Sep 19, 2023
Property:  OAK CREEK GOLF COURSE (0028)

Irvine, CA, 92618

Division:  Oak Creek Golf Course (OCGC)
Req ID:  42473

Position Summary:

Assist and report directly to the Director of Sales & Marketing in the administrative functions of the overall Sales & Marketing Department.

Job Duties:

  • Completing and distributing reports including month end, site inspections, client correspondence, business plan, and group contracts.
  • Qualifying general sales inquiries, responding personally and directing inquiries to appropriate manager.
  • Maintain responsibility as the Sales Departments Lead catcher for all incoming leads.
  • Create and edit spreadsheets and correspondence in Smartsheets, Google Sheets that correlate with the Sales Departments goals.
  • Prepare SOP documents, presentations, and written memos on behalf of the Sales Department.
  • Submit departmental invoices into checkbook for approval.
  • Champion the on-boarding training procedures for the Sales Department.
  • Manage inquiries and calendar in the absence of the DOSM and communicate accordingly.
  • Must be able and willing to communicate with all individuals at all levels of the Irvine Company.
  • Answer phone and relay in detail all messages to appropriate individual(s).
  • Distribute paperwork regarding booking confirmation to proper department(s).
  • Audit pick up of group in-house each day and update Group Rooms Control (GRC).
  • Type and distribute weekly VIP list and amenity request.
  • Distribute inquiries to appropriate managers for follow-up.
  • Perform other duties as assigned or directed.

Minimum Qualifications / Other Expectations:

  • High school diploma.  Bachelor degree preferred.
  • Previous sales and hospitality experience.
  • Excellent verbal and written commnication skills, including the ability to read and understand instructions.
  • Effectively present information in a one-on-one or group situation.
  • Strong communication, people and organizationals skills. 
  • Ability to handle multiple tasks.
  • Strong computer skills and software literate.  Experience with Delphi and Opera a plus.
  • Demonstrate initiative, personal awareness, professionalism, positive attitude, and integrity. 
  • Project a professional image and demeanor.
  • Understand, apply, and comply with all company policies and procedures.


Base Pay Start Rate: $23.00


The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.


About Us:
Oak Creek Golf Club features 18 incredibly picturesque holes with amazing views courtesy of world-renowned course designer Tom Fazio, who created Oak Creek Golf Club to be as beautiful as it is challenging. The stunning grounds also make an ideal backdrop for weddings and special events of all sizes.

Our employee community is comprised of knowledgeable, experienced professionals committed to exceeding our guests’ expectations. It’s an environment populated with talented, passionate and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Event Planning, Hospitality, Sales