Property Coordinator ($30.14 - $37.16)

Position Summary:

Supports property management team by performing operational and lease administrative support and reporting integral to the day to day management of neighborhood & community shopping centers. 

Job Duties:

• Prepares required legal notices and documentation associated with assignments, options, license agreements and other lease administration activities.
• Assists with preparation of Business Plan and on-going forecasting of revenue and expense variances, including capital expenditures.
• Supports the Senior Director and Staff Accountant in tenant billing and collections process for anchor and other merchants as needed.
• Coordinates production of monthly accounts receivable status report.
• Works with accounting to prepare and route miscellaneous tenant billing/refund requests, including tenant bill backs, security deposit refunds, tenant notice correspondence and legal documentation.
• Serves as primary administrative team member for Operations Manager, handling contract creation, Requests for Proposals, vendor Master Service Agreements, vendor communications and property inspection.
• Provides project support, interacts with contractors, and maintains project information in capital forecasting database.
• Tracks expenses against service contracts.
• Performs monthly analysis of merchant sales to identify material variances, trends, and to revise annual projections.
• Prepares other reports and analysis at the direction of the Senior Director, Assistant Manager and Operations Manager.
• Visits properties regularly, performs visual inspections, provides feedback to management team and follows through on action items as appropriate.
• Assists in implementing property events and activities.
• Assists in responding to merchant, customer and vendor issues.
• Provides training and job aids to all new hires on company applications and systems.
• Provides receptionist and Property Assistant break coverage as needed.

Minimum Qualifications / Other Expectations:

Three years of administrative assistant experience, preferably with property management or accounting background.

• High school diploma or GED required, college degree preferred.
• Proficient in Microsoft Office including Word, Excel and Outlook.  Familiarity with MRI preferred.
• Excellent verbal and written communication skills.
• Exceptional organizational skills, initiative and follow through.