Property Coordinator ($30.14 - $37.16)

Date:  May 10, 2023
Property:  110 INNOVATION (0009)

Irvine, CA, 92617

Division:  Retail (Retail)
Req ID:  41868

Position Summary:

Supports property management team by performing operational and lease administrative support and reporting integral to the day to day management of neighborhood & community shopping centers. 

Job Duties:

  • Prepares required legal notices and documentation associated with assignments, options, license agreements and other lease administration activities.
  • Assists with preparation of Business Plan and on-going forecasting of revenue and expense variances, including capital expenditures.
  • Supports the Senior Director and Staff Accountant in tenant billing and collections process for anchor and other merchants as needed.
  • Coordinates production of monthly accounts receivable status report.
  • Works with accounting to prepare and route miscellaneous tenant billing/refund requests, including tenant bill backs, security deposit refunds, tenant notice correspondence and legal documentation.
  • Serves as primary administrative team member for Operations Manager, handling contract creation, Requests for Proposals, vendor Master Service Agreements, vendor communications and property inspection.
  • Provides project support, interacts with contractors, and maintains project information in capital forecasting database.
  • Tracks expenses against service contracts.
  • Performs monthly analysis of merchant sales to identify material variances, trends, and to revise annual projections.
  • Prepares other reports and analysis at the direction of the Senior Director, Assistant Manager and Operations Manager.
  • Visits properties regularly, performs visual inspections, provides feedback to management team and follows through on action items as appropriate.
  • Assists in implementing property events and activities.
  • Assists in responding to merchant, customer and vendor issues.
  • Provides training and job aids to all new hires on company applications and systems.
  • Provides receptionist and Property Assistant break coverage as needed.

Minimum Qualifications / Other Expectations:

Three years of administrative assistant experience, preferably with property management or accounting background.

  • High school diploma or GED required, college degree preferred.
  • Proficient in Microsoft Office including Word, Excel and Outlook.  Familiarity with MRI preferred.
  • Excellent verbal and written communication skills.
  • Exceptional organizational skills, initiative and follow through.


Base Pay Range: $30.14 - $37.16


Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.


About Us:
Irvine Company Retail Properties (a division of Irvine Company) has created some of America’s most popular retail centers. Each of our 40 retail centers - including Fashion Island in Newport Beach, Irvine Spectrum Center and The Market Place, as well as neighborhood shopping centers like Woodbury Town Center in Irvine - is meticulously planned and ideally located to support the community it serves.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Administrative Assistant, Administrative