Legal Lease Administrator

Date:  Jun 15, 2022
Property:  110 INNOVATION (0009)
Location: 

Irvine, CA, 92617

Division:  Legal-Risk Mgmt (Legal_Risk)
Req ID:  40053

Position Summary:

Provide documentation support and lease transaction coordination for four real estate attorneys in support of the Retail Division portfolio.

Job Duties:

  • Assist attorneys in preparing, reviewing and revising commercial retail leases, amendments, and related documents.  
  • Working with other team members, act as the focal point person to request, collect and integrate necessary deal term specifics required for document completion
  • Coordinate lease execution process in accordance with department policies and procedures.
  • Assist attorneys in preparing, reviewing, and revising contracts and related documents in connection with the Retail Division’s operations.
  • Working with the leasing and property management teams to expedite the completion of Retail lease documents and drafts and other documentation.
  • Track documentation progress and status using Company computer-based programs and resources.
  • Coordinate, organize and track leasing and other Retail Legal activity.
  • Perform other related duties and special projects as assigned.

General Requirements

  • Strong computer, typing and grammar skills, all with a high degree of accuracy
  • Extremely organized, ability to prioritize work, conscientious, extremely detail oriented and high integrity
  • Ability to communicate well and establish strong relationships with internal clients
  • Strong organizational skills and ability to manage and prioritize multiple tasks and projects in a fast-paced transactional environment
  • Self-starter and ability to work independently with minimal supervision to accomplish attorney and department projects
  • Ability to maintain confidentiality and discretion in all matters

Minimum Qualifications / Other Expectations:

  • Not less than 8 years of experience drafting, handling, managing and administering commercial retail real estate transactions
  • Experience with “top tier” shopping center retail leasing preferred
  • Bachelor’s degree and paralegal certification preferred
  • Substantial experience in creating, drafting and updating multiple versions of legal documents, including the generation and use of “redline” versions
  • Computer literacy in Legal Tracker, iManage, Salesforce, Google Suite, Microsoft Word, Excel and PowerPoint preferred (and obtaining proficiency will be essential)
  • Experience with or strong aptitude and comfort with a variety of specialized computer programs and systems
  • Team-centric mentality – works well and collaborates well with others in a team environment
  • Strong, detail-oriented writing and editing skills
  • Practical and results-oriented approach coupled with sound judgment
  • Strong communication and reporting skills
  • Ability to manage multiple projects with shifting priorities
  • Desire for continuous learning and new challenges


About Us:
Irvine Company is a privately held real estate investment company and master-planner committed to creating and sustaining communities that thrive for generations.

Irvine Company is respected for its master planning and environmental stewardship of the Irvine Ranch in Orange County, including diversified operations throughout coastal California. Irvine Company brings to life neighborhoods and sustainable communities with a full range of housing, jobs, retail centers, schools, parks and open space.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.


Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Real Estate, Sales