Legal Administrative Assistant

Date:  Jun 14, 2022
Property:  111 INNOVATION (0010)

Irvine, CA, 92617

Division:  Legal-Risk Mgmt (Legal_Risk)
Req ID:  40051

Position Summary:

Along with other administrative professionals, provide administrative support and lease transaction coordination for four real estate attorneys and two paralegals in support of the Office Division portfolio.


Job Duties:

  • Support, advise, and assist leasing team in preparing lease documentation and coordinate lease execution process with leasing team in accordance with department policies and procedures.
  • Assist attorneys and paralegals in preparing, reviewing and revising commercial leases, amendments, and related documents.
  • Assist attorneys and paralegals in preparing, reviewing, and revising contracts and related documents in connection with the Company’s operations.
  • Respond to property management teams on day-to-day questions regarding legal department policy and procedures as they relate to general operational and property management issues.
  • Assist in setting up and coordinating litigation matters (breach of contract and unlawful detainer actions).
  • Coordinate, organize and track leasing and litigation activity, correspondence, filing, and administrative activity.
  • Perform other related duties and special projects as assigned.

General Requirements

  • Strong computer, typing and grammar skills
  • Extremely organized, ability to prioritize work, conscientious, extremely detail oriented and high integrity
  • Ability to communicate and establish relationships with internal clients
  • Strong organizational skills and ability to manage and prioritize multiple tasks and projects in a fast-paced transactional environment
  • Self-starter and ability to work independently with minimal supervision to accomplish attorney and department projects
  • Ability to maintain confidentiality and discretion in all matters

Minimum Qualifications / Other Expectations:

  • Not less than 3 years of experience as an administrative assistant to real estate and/or corporate law attorneys (or strong aptitude and willingness to master required skills quickly)
  • Bachelor’s degree preferred
  • Computer literacy in Legal Tracker, iManage, Salesforce, Google Suite, Microsoft Word, Excel and PowerPoint will be required
  • Real estate experience preferred, whether in-house or through outside law firm
  • Team-centric mentality – works well and collaborates well with others in a team environment
  • Strong, detail-oriented writing and editing skills
  • Practical and results-oriented approach coupled with sound judgment
  • Strong communication and reporting skills
  • Ability to manage multiple projects with shifting priorities
  • Desire for continuous learning and new challenges

About Us:
Irvine Company is a privately held real estate investment company and master-planner committed to creating and sustaining communities that thrive for generations.

Irvine Company is respected for its master planning and environmental stewardship of the Irvine Ranch in Orange County, including diversified operations throughout coastal California. Irvine Company brings to life neighborhoods and sustainable communities with a full range of housing, jobs, retail centers, schools, parks and open space.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

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