Leasing Coordinator - Office Properties

Date:  Feb 24, 2023
Property:  111 INNOVATION (0010)

Irvine, CA, 92617

Division:  Office Leasing (Office Leasing)
Req ID:  41458

Position Summary:

Coordinates the leasing process from generation to execution.  Interacts with marketing, operations, finance, construction, legal, and outside brokers. Builds lease deals, follows up with internal and external contacts to ensure proper communication and compliance, inputs and monitors related company systems, collaborates on goal setting, and coordinates tours, and construction teams.  Provides unparalleled customer service at all times.

Job Duties:

  • Oversight and maintenance of the leasing process (from lead generation to full execution) 
  • Interact with brokers, customers, legal, finance, construction, marketing and property operations team members regarding lease deals and portfolio management.
  • Data maintenance input and monitoring in Salesforce and MS Excel
  • Generate financial run, proposal and input details into Salesforce to draft proposal
  •  Analyze deal terms to see if they are within company guidelines.
  •  Create internal paperwork, work with legal to draft the lease documents and review
  •  Coordinate Space Plan meetings with brokers, tenants, construction representatives, and architect representatives.
  • Coordinate tours and work with marketing to create/prepare tour collateral
  • Coordinate space plan meetings with brokers, tenants, construction, and architect representatives.
  • Work with the construction department and architects to shepherd the construction process.
  • General administration duties.


Minimum Qualifications / Other Expectations:

  • Bachelor's degree preferred.
  • Salesforce experience preferred
  • Valid California Driver’s License.
  • Previous commercial real estate preferred.
  • California Real Estate License within 6 months of hire.
  • Proactive communication skill with the ability to successfully modify communication approach based on setting (work or social/entertainment).
  • Demonstrate initiative, personal awareness, professionalism, and integrity.
  • Exercises high-quality customer service and leadership in all areas of performance. 
  • Projects a professional image and demeanor. 


Base Pay Range: $28.13 - $39.86


Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.


About Us:
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Real Estate, Pre-Sales, Construction, Sales, Engineering