Landscape Associate ($27.64 - $35.72)

Position Summary:

The Landscape Operations Administrator is a highly collaborative, detail-oriented professional who supports the Landscape Management team in delivering high-quality, sustainable, and compliant landscape operations. This role serves as a key connector between Landscape Managers, Property Management, Accounting, Risk Management, and external service partners, helping ensure work is well-coordinated, budgets are managed responsibly, and regulatory requirements are met.

The ideal candidate enjoys supporting others, thrives in a team environment, and takes pride in keeping systems organized, processes moving forward, and people informed. This position plays an important behind-the-scenes role in enabling Landscape Managers to focus on field operations while ensuring administrative, financial, and reporting needs are handled with care and accuracy.

Key Responsibilities:

• Support landscape maintenance vendors through invoicing, bid package preparation, contract drafting, execution, and ongoing administrative oversight
• Coordinate correspondence, work orders, repair requests, extra work proposals, approvals, renewals, and tree pruning schedules in collaboration with Property Management/Operations Teams
• Assist with account management, budget tracking, variance reporting, coding, invoicing, and documentation within Coupa in partnership with Accounting and Landscape Managers
• Maintain organized operational records, support storm damage and insurance tracking with Risk Management, and contribute to capital projects
• Partner with Landscape Managers to support water compliance, prepare monthly water reports, and coordinate vendor meetings to help keep properties within local water district allocations

Additional Skills:

• Strong software skills in Word, Excel and Google.

Preferred Education:

• Bachelor’s Degree (or equivalent experience)

Preferred Years of Relevant Work Experience:

• 1 - 3 years