Engineering Coordinator ($25.87-$33.08)

Position Summary:

The Engineering Coordinator position will assist the engineering/maintenance team and roofing department with the following: dispatching calls, preventative maintenance work orders, reports, SAP invoices, purchase orders, project coordination and training operations on engineering systems. Time management and multi-tasking skills are extremely important in this role.  Administrative or Coordinator experience and proficiency in Excel/Google Sheets is beneficial. 

Job Duties:

Dispatching/Preventative Maintenance/Reports
● Dispatching Calls - Coordinate and dispatch service calls with the Angus work order system. (Tenant Requests &
Preventive Maintenances)
● Issue WOs for technician/vendors requests out in the field
● Updating Status on service requests and audit work orders
● Coordinate and assign Preventative Maintenances in Angus with the Technicians
● Generate reports, such as work order count, completion times, response times, status of Preventative Maintenance
● Maintain dispatching sheet for the portfolio
● Maintain Engineering Dashboard
● Updating portfolio access/property assignments for new/departing users and vendors in Angus
SAP/Coupa - Invoices/Bill Backs
● Issue Purchase Orders (POs) for technicians out in the field (POs and Non POs, Frameworks, Ad Hoc)
● Code and approve invoices
● Coding bill back POs
● Vendor setup as needed through Coupa
● Check vendor monthly statements for outstanding invoices and process as needed
Project Coordination
● Interior lighting maintenance scheduling (Elizio, Pacific Lighting)
● Filter changes scheduling (Pure Process)
● Water treatment maintenance scheduling (ChemPro)
● Fire Life Safety inspections/notifications/tracking
● Backflow testing & repair work orders (scanning forms, plumbing team’s daily schedule sheet, adding to Passdown)
● Roof inspection POs & repairs coordination with Ops. Tracking of roof information (condition, type, & replacement date)
● Indoor air quality work orders for techs and track UL corrective actions
● Engineering appreciation/monthly birthday events/tech snapshots (bio of new techs)

● HVAC zone map digitizing
● Genea after-hours HVAC system (removing/attaching control and runtime points, vacant profiles)
● HVAC schedule request digital filing
● Assist Project Managers and Sr. Director as needed
Training
● Assist in training Ops team on Engineering systems

Strong Excel/Google Sheets and analytical skills

Minimum Qualifications / Other Expectations:

• An Associate or Bachelor degree is a plus.
• Possess a high degree of organization and ability to prioritize multiple tasks simultaneously.  Must be comfortable working in a collaborative environment.
• Strong verbal and written communication skills.
• Time management skills, Ability to multi-task, Excel/Google Sheets and analytical
  skills