Corporate Receptionist

Property:  131 THEORY (2146)

Irvine, CA, 92618

Division:  Apartments - Corporate (Apt Corp)
Req ID:  31922

Position Summary:

Ensures a positive first impression as the primary point of contact for building associates, visitors, and other company representatives.  Handles all incoming calls, packages and mail to the corporate office. Supports administrative team with various tasks.

Job Duties:
  • Promotes positive, proactive interactions with all visitors to make their Irvine Company experience of the highest quality.
  • Greets and assists all associates, vendors and visitors according to company standards; responds to questions/concerns and provide appropriate follow up.
  • Prepares the reception area for visitors daily as well as appropriately shut down at the end of the day.
  • Answers phone calls and directs as appropriate, taking messages and resolving incoming requests.
  • Manage all incoming packages and mail; assist in distribution when necessary.
  • Manage/Monitor corporate vendors such as but not limited to: Office Depot, Fruit Guys, Nestle, Corodata Shredding and Alta Snacks.  Place orders, approve invoices in SAP and coordinate scheduling when needed.
  • Forward, create and manage corporate communications as well as calendar invites.
  • Update and distribute the Corporate and On-Site Rosters, Property Address List, Evacuation Roster and Reception Break Schedule.
  • Effecctively utilize and manage Google Suite including internal information platforms such as TicNet and email distribution lists.
  • Continuously update reception “How To” binder 
  • Support administrative duties when requested such as but not limited to: data entry, ordering of supplies, and preparing customer paperwork.
Minimum Qualifications / Other Expectations:
  • High School Diploma or equivalent work experience
  • 1 year experience in a receptionist or administrative assistant environment; customer service experience preferred.
  • Work is supervised based on achievement of tasks, goals and assigned projects.  Work is reviewed for good use of judgment as well as overall quantity, quality and efficiency.  Direction is provided by a Sr. Administrative Asst. or Executive Asst. in terms of tasks and objectives.  Work is reviewed upon completion on how well objectives have been met.
  • Ability to communicate clearly and effectively in English, both verbally and in writing.  
  • Regular, consistent and timely attendance required.
  • Knowledge of Google Suite.

About Us:
Irvine Company is a privately held real estate investment company and master-planner committed to creating and sustaining communities that thrive for generations.

Irvine Company is respected for its master planning and environmental stewardship of the Irvine Ranch in Orange County, including diversified operations throughout coastal California. Irvine Company brings to life neighborhoods and sustainable communities with a full range of housing, jobs, retail centers, schools, parks and open space.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Receptionist, Real Estate, Data Entry, Administrative, Sales