Engineering Associate

Date:  Nov 5, 2019
Property:  7525 ICD (1061)

Irvine, CA, 92618

Division:  Office (Office)
Req ID:  30847

Position Summary:

Supports the Engineering & Operations management leadership team (Senior Director, Senior Manager, Manager and Assistant Manager) by performing administrative and reporting functions, integral to the day to day management of assigned office properties. Exhibits superior customer service in all communication with customers as the initial point of contact.

Job Duties:

Dispatching/Preventative Maintenance/Reports

▪ Dispatching Calls - Coordinate and dispatch service calls with the Angus work order system. (Tenant Requests & Preventive Maintenances)

▪ Issue work orders for technician/vendors requests out in the field

▪ Updating Status on service requests and audit work orders

▪ Close work orders per Property Management, Vendor, and Department request

▪ Coordinate and assign Maintenances in Angus with the Technicians

▪ Assist technicians with troubleshooting service calls with Energy Management System (EMS)

▪ Prequalify calls by attempting to diagnose and repair over EMS

▪ Setup filters to analyze calls and generate reports

▪ Maintain dispatching sheet for the portfolio

SAP/Invoices/Bill Backs

▪ Issue Purchase Orders (POs) for technicians out in the field (POs and Non POs, Frameworks, Ad Hoc)

▪ Create shopping carts, create PO’s, and approve invoices


▪ Update After Hours HVAC System database with all changes in leases and other changes requested by property management. Troubleshoot After Hours HVAC System issues.

▪ Update and verify EMS schedules and set points

▪ Provide property management with instruction forms for customers (Campus Office)

Project Management

▪ Assist with scheduling Energy Management and Capital Projects

▪ Schedule lighting maintenance project (Elizio, Pacific Lighting)


▪ Develop and maintain budgeting tools to create budgets at the end of each year

▪ Assist and create contracts including verifying insurance and payment of invoicing


▪ Purchasing (Grainger, RSD, Trane, Carrier, Home Depot (Online Invoices)

▪ Manage supplier accounts by verifying amounts are paid through SAP and checking this against aging reports from suppliers

▪ Assist with maintaining inventory.


▪ Assist in training Ops team on Engineering systems

▪ Assist in training the new Field Technicians on the Engineering systems

Minimum Qualifications / Other Expectations:
  • Zero to two years of relevant work experience
  • Proficient in Word, Excel and Outlook
  • Detail oriented and able to prioritize tasks
  • Customer service focused

About Us:
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Engineer, Engineering