Senior Associate

Property:  71 S Wacker IL (2161)

Chicago, IL, 60606

Division:  Office (Office)
Req ID:  31877

Position Summary:

Support the Chicago regional leadership team by performing certain administrative, analytic, portfolio management and reporting functions. Position entails a variety of job duties to include project/portfolio management and administrative support.

Job Duties:

  • Provide office service functions for regional team including front desk management, equipment and supplies procurement, contract management, fire life safety compliance & training, mail management, access control, work order management.

  • Assist Regional VP in preparation of regional office budgets and reforecasting.

  • Coordinate on site and off site events for regional team.

  • Coordinate staff meetings, 3rd party manager meetings, project and special meetings, and strategic briefs / executive presentations, as necessary.

  • Serve as subject matter expert on Salesforce, Argus, Pivotal, SAP, BI and Angus.

  • Provide analytics, graphics and market research (as needed) for pitches.

  • Maintain job aids and tool kits for regional office and 3rd party managers.

  • Assist Directors (and above) with expense reporting.

  • Assist Director, Portfolio Operations with retail and managed amenity tracking.

  • Assist Director, Portfolio Operations with capital and property performance tracking.

  • Assist with workplace community communication campaigns and activation initiatives (as needed).

  • Oversee Chicago property websites for compliance, dated materials and brand consistency.

  • Coordinate photography requirements and inventory for regional team.

  • Oversee records management for regional team.

  • Provide other general office support as needed.

Minimum Qualifications / Other Expectations:

  • 1 – 3 years of relevant work experience
  • Bachelor's Degree preferred
  • Proficient in Google and Microsoft Office platforms
  • Detail oriented and able to prioritize tasks
  • Customer service focused
  • Organized, reliable, self-motivated, courteous, and patient
  • Responsive to emergency situations
  • Basic accounting and business acumen skills

About Us:
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Chicago

Job Segment: Administrative Assistant, Front Desk, Administrative