Sales Administrative Assistant

Date:  Aug 19, 2019
Property:  HOTEL IRVINE (1100)

Irvine, CA, 92614

Division:  Hotel Irvine (HI)
Req ID:  29234

Position Summary:

Schedule appointments, provide information to callers, relay information to reservation office; relieve officials of clerical work; provide administrative and business details.


Job Duties:

  • Open and distribute all departmental incoming mail
  • Locate and attach appropriate file of correspondence to be answered by employer
  • Type contract(s) and correspondence
  • Coordinate office lunch and telephone coverage with office staff
  • Answer phone and relay in detail all messages to appropriate individual(s)
  • Check incoming room lists to ensure they are the same as the block on the contract
  • Follow up all rooming lists and contract(s) to make each are received by due date
  • Distribute paperwork regarding booking confirmation to proper department(s)
  • Audit pick up of group in-house each day and update Group Rooms Control (GRC)
  • Type and distribute weekly VIP list and amenity request
  • Responsible for weekly reports and distribution of said reports
  • Distribute inquiries to appropriate managers for follow-up
  • Perform other duties as assigned or directed

Minimum Qualifications / Other Expectations:

  • 1 to 3 years of experience in administrative support or relevant work experience.

  • Bachelor's degree preferred.

  • Must be organized and capable of managing tasks on multiple, concurrent projects.

  • Must have excellent verbal and written communication skills.

  • Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.

  • Project a professional image and demeanor.  

  • Understand, apply, and comply with all company policies and procedures.

  • Strong computer skills: MS Office Office Suite; Google Suite experience preferred.

About Us:
Hotel Irvine (a part of Irvine Company’s Coastal Collection) is an independent lifestyle hotel that’s redefining where business stays.

A breath of fresh air in an otherwise mundane sea of ordinary, Hotel Irvine offers a sleek, vibrant, look delivering a contemporary hospitality experience that provides guests with personalized service, pops of bright color and energy bursting from every space.

Our employee community is comprised of hard-working, dedicated hospitality professionals who deliver genuine, personalized service that stays with guests long after they’ve left. It’s an environment populated with talented, passionate and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Secretary, Sales Support, Clerical, Outside Sales, Administrative, Sales

Find similar jobs: